Frequently Asked Questions

Embedded Technologies Expo & Conference FAQs 

As of May 20, 2020

Why did you postpone the event from June to November?

Due to the COVID-19 pandemic, we have been forced to postpone the Embedded Technologies Expo & Conference. We are facing an unprecedented health situation. The Governor of California has banned the re-opening of convention centers until Phase Four of his plan. We recognize the impact that the postponement has on the community. However, the health and safety of our Sensors and Embedded community, and the broader community, is vitally important. The COVID-19 circumstances have made the event postponement unavoidable. 

Is Embedded Technologies Expo & Conference being rescheduled to take place later this year?

Yes! - As we are forced to postpone the event on the June 22-24 dates, we have worked with our partners at the San Jose Convention Center to host the event November 16-18, 2020 at the San Jose Convention Center.

Will attendee registrations be transferred to the new dates?

Yes! - All expo hall and conference passes will be applied to the new November dates. 

I am an exhibitor or sponsor – do I retain the same exhibit and/or sponsor program? 

Yes! - your space and/or sponsorship program will remain the same during the new November 16-18 show dates (Expo dates are 17th and 18th). All sponsorship programs stay the same and will be delivered as contracted. We will have Health and Safety guidelines in place like Social Distancing and Hand Sanitizers as precautions to promote the health and safety of all attendees at the event.

Do I need to sign a new contract for the November 16-18 dates? 

No – your existing contract is still valid for the same program you signed. Your sales rep will be in contact directly to discuss and to answer any questions. 

What happens to the booth and furniture orders I placed with GES? 

All GES orders that have been placed will be moved to the new show dates, November 16-18 Show dates (Expo dates are 17th and 18th).  

What happens to other items or programs I have ordered? Will these items below be automatically transferred to the new dates?
•    GES furniture/electric orders - YES (SEE ABOVE)
•    Orders for catering, AV, Lead Retrieval - YES
•    Expo hall passes, conference passes - YES

What about my hotel booking?

We are working with Par Avion, the Official Housing company for Embedded Technologies Expo & Conference to update the rooms blocks. We expect this to be completed shortly. If you booked your accommodation directly with a hotel, please call them directly to reschedule. 

I am an attendee and purchased a VIP Pass, Conference Pass, or Expo Hall Pass – is my registration pass valid for the new show dates? 

Yes! All attendee registration passes are valid for the new dates, November 16-18, and will automatically be transferred over to the new dates. If you have a question about your attendee registration pass, please contact our registration team at [email protected] or 508-743-8587.

What is Embedded Technologies Expo & Conference?
Now in its 2nd year, Embedded Technologies Expo & Conference is North America’s premier event for embedded systems and technologies. 

When and where will the event be held?
The event is November 16-18, 2020. Pre-Conference sessions and exhibitor move-in take place on Monday, November 16 and conference sessions and exhibit hall are open on November 17-18. The event will take place at the McEnery Convention Center in San Jose, California. 

Who can attend Embedded Technologies Expo & Conference?
The event is open to engineers, developers, technologists, academia, and anyone with a technical interest in embedded systems, AI, IoT, and related technology. Visit www.embeddedtechconf.com/attend to see if the event is a fit for you. 

How much does it cost to attend?
There are a range of packages and pricing to fit every budget and preference from free expo hall passes to all access passes which provide access to all co-located events. Visit the Registration page for more information. www.embeddedtechconf.com/register 

How do I get to the McEnery Convention Center?
Located in the Downtown core with its own parking garage, the Convention Center is connected to two hotels (San Jose Marriott and Hilton San Jose), is within walking distance of 5 additional hotels, multiple visual and performing arts facilities and an abundance of restaurants. The Center and its surroundings are connected by public transportation including Light Rail, Caltrain and free Downtown shuttle. The Norman Y. Mineta San Jose International Airport is the closest airport, about 4.6 miles away, and there is also the San Francisco International Airport, about 36 miles away. Visit www.sanjose.org/convention-center for more information as well as parking. 

Is there certification for the sessions offered?
We've partnered with the Institute of Electrical and Electronics Engineers (IEEE) to offer its valuable accreditation to conference pass holders for an additional $25. Whether you're looking to keep your skills up to date in order to help your organization stay competitive, or need CEUs or PDHs to maintain your license, you can accrue these credits by attending the sessions at Embedded Technologies Conference. To take advantage of this opportunity, all you have to do is select IEEE Certification Program on the Add-on Packages page during Registration. If you have any questions, please don't hesitate to contact Charlene Soucy at [email protected].

What if I need special assistance at the event?
Please contact the team www.embeddedtechconf.com/contact to coordinate any special needs or assistance you may require at the event. 

How can I make travel arrangements to attend the show?
We are currently updating our hotel room blocks with the new show dates. Please stay tuned for updates.

What sessions are offered at Embedded Technologies Expo & Conference?
A variety of sessions are offered at Embedded Technologies Conference from technical sessions to keynotes to engaging panel sessions to hands-on workshops and demos. Visit www.embeddedtechconf.com/schedule to view the latest agenda and line-up of sessions, when available. 

What types of companies exhibit at the event?
Embedded Technologies Expo attracts a range of companies from manufacturers to distributors and startups to established technology providers, all who want to create partnerships and find qualified buyers. 

Can I exhibit at Embedded Technologies Expo? How can I go about exhibiting?
Yes, please click here to contact a sales representative: www.embeddedtechconf.com/contact 

How do I register for the event?
Registration for the 2020 event is available here www.embeddedtechconf.com/register

How can I become a conference speaker?
The majority of our speakers are selected through our call for speakers application process, which closed on Friday, November 8, 2019. If you have a compelling topic that you’d like to discuss, please contact [email protected] for more information. 

I’m speaking at the event. How do I register?
If you are a confirmed speaker, you will be registered automatically. Your pass will include access to all of the conference sessions and event features taking place at the event you’re speaking at. 

How can I make changes to an existing registration?
If you are a registered attendee, you can log in to the Attendee Resource Center to update or edit your registration. Please note that the cancellation deadline was May 1, 2020. 

Is there a bag/coat check available?
We don’t offer a dedicated bag/coat check, but if you are staying at one of the local hotels, you should be able to check your bag for the day there. 

Can I get a list of registered attendees?
Our registration list is not available for purchase. Beware of brokers claiming to have a copy of our attendee list. Emails from Embedded Technologies Expo & Conference staff will come from the domain “questex.com”. If someone contacts you from an unfamiliar domain, please forward the email to a Questex team member www.embeddedtechconf.com/contact to verify the source. The only way to contact attendees is through sponsorship opportunities and the mobile app. 

Will the presentations be available post-event? If so, where can I find them?
If you purchased a pass that includes the presentations, they will be available in the Attendee Resource Center following the event. 

My company is sponsoring and/or exhibiting. Who can assist me with our benefits and deliverables?
For assistance with sponsor and exhibitor benefits as a contracted exhibitor, you can reach out to [email protected] on our Operations team. 

How do I register as a member of the press?
Members of the press must apply for a complimentary media pass. The qualification link will be available shortly for submission. 

Are there any recommendations for making press announcements at/around the event?
Yes, please consider making your news announcements at Embedded Technologies Expo & Conference. We have a variety of promotion and press tools available for you to maximize your announcement reach and success. Visit the Marketing toolkit for marketing information www.embeddedtechconf.com/exhibitor-marketing-toolkit and be sure to reach out if you’d like to take advantage of our press resources.  

Are there any co-located events? And if so, how do I attend them?
Yes, Embedded Technologies Expo & Conference has two co-located events – Sensors Expo & Conference, which shares an expo floor (www.sensorsexpo.com) – and Autonomous Technologies Conference (www.autonomoustechconf.com). You can buy individual passes to each of the events or if you’d like to attend all three events, you can purchase our all new All Access Pass through any of the event’s registration sites.